FINANCIAL MANAGEMENT

• Provide for the collection and deposits of Association dues, charges and assessments.
• Monitor and pursue delinquent accounts and mail monthly notifications for overdue accounts according to the direction or collection policy of the Association.  
• Maintain records showing receipts and expenditures of the Association.
• Prepare and process payments of Association’s accounts payable. 
• Prepare monthly financial reports, which shall include balance sheets, income statements, delinquency reports, etc.
• Prepare for the Association a proposed annual budget prior to the end of each fiscal year.       
• On the basis of a professional reserve study, assist the Association in determining estimated short term and long-term reserves.
• Provide financial and other information to the Association’s accountant or CPA for the timely preparation of tax documents.

 MAINTENANCE

• Obtain competitive bids for contracted services and assist the Association in monitoring contractor performance, contract administration etc.
• Frequent property visits to perform a visual property inspection of contracted work, the Association grounds and external structures etc.
• Issue and assign work orders to contractors for routine maintenance and repairs.
• Meet with contractors, where appropriate, to explain the expectations of the Association in the performance of the contract.
• Be available for all emergencies, on a 24-hour a day, 7 days a week basis.

ADMINISTRATIVE

• Assist the Board in establishing the Association’s goals, objectives, priorities and expectations.                      
• Assist the Board in its efforts to comply with its covenants, by-laws, rules and regulations of the Association. 
• Maintain Association unit owner records including name, address, etc.
• Coordinate with Association Committees to answer questions, submit requests to Committees, and provide homeowners with results of Committee decisions. 
• Assist Association in monitoring architectural requests and covenant compliance and issue of enforcement letters.
• Receive and review all Association mail and perform appropriate actions.
• Mail authorized payments, violation notices, collection letters, etc.
• Assist Association with the proper and timely completion of governmental reports and licenses as required.
• Assist the Association in securing and reviewing insurance as required by the Association’s governing documents.  
• Assist Association in filing and processing insurance claims.
• Provide Board Packets to the Association’s Board of Directors. Board packets will include an agenda, previous meeting minutes, financial reports, contractor information and other information.
• Attend and participate in monthly association and the annual meeting to provide information, answer questions, etc.
• Serve as a liaison with Association members, realtors, mortgage companies, and title companies when properties are sold or refinanced.
• Provide a welcome packet to new owners.
• Respond to homeowner complaints, questions, and requests in a timely and businesslike manner.
• Provide information to and from the Association’s attorney as may be required.

For more information on our services please contact us at:

MAXIMUM PROPERTY MANAGEMENT

2851 S. PARKER ROAD

SUITE 840

AURORA, CO 80015

303-369-0800